How to choose how long uploaded file links stay available
When a form submission includes an uploaded file, OpnForm can share a link to that file in notifications, exports, and integrations. You can choose how long those links stay available for your whole workspace.
Anyone with a file link can access the file until the link expires. Choose a duration that gives your team enough time to process submissions without keeping links available longer than needed.
Before you start
You need to be a workspace admin to change this setting. New workspaces use a 24-hour validity period by default.
Choose a validity period for uploaded file links
- Open your workspace settings.
- Select Security & data.
- Under External file links, choose a value under Link validity.
- Click Save changes.
You can choose 24 hours, 3 days, 7 days, 14 days, or 30 days.
Which duration should I choose?
- Choose 24 hours when files are processed quickly and you want the shortest exposure window.
- Choose 3 days when submissions often arrive before a weekend, so files submitted on Friday can still be opened on Monday.
- Choose 7, 14, or 30 days when your review or approval workflow takes longer.
Where this setting applies
The validity period applies to new uploaded-file links shared through:
- Email notifications
- CSV exports
- Webhooks
- Slack, Discord, and Telegram integrations
- Google Sheets
Important details
- The setting only affects links generated after you save the change. Existing links keep their original expiry time.
- Internal file previews in your OpnForm dashboard are not affected.
- Form assets are not affected.
Need more help?
If you are unsure which duration fits your workflow, start with 3 days for weekend coverage and adjust it as needed.
Updated on: 14/07/2026
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