Forms management
How to update a record on form submission?
Update a record on form submission is only available to users with a Pro subscription.
Sometimes you might want your form submission to edit an existing form submission or record instead of creating a new one. For instance, if you created an attendance form, having your guests to be able to update their participation can be really useful.
Here's how to set this up:
Click on "Settings" from the top of the page then Select "Submission Settings" on the left side.
Enable "UpdaSome readers📄 How to View and Manage Form Responses
This guide explains how to access, view, and manage your form submissions in OpnForm.
🧭 1. Access Your Form Submissions
Log in to OpnForm and open your form.
You’ll automatically be directed to the Submissions tab.
🗂️ 2. Manage and Explore Submissions
In the Submissions tab, you can:
Export responses as a CSV file to opSome readersHow do I make a form re-fillable?
How to change your user's interface so they're prompted to re-fill a form.
When a form is submitted, we show the form success page.
Sometimes you may want to allow form respondents to re-submit their forms.
That's when you enable our re-fillable form feature.
Log into OpnForm and enter your form's editor:
Click on "Settings" from the top of the page then SelectSome readersHow to View Form Analytics and Submission Summaries in OpnForm?
Learn how to view form analytics and submission summaries in OpnForm. Track views, submissions, completion rates, traffic sources, audience insights, and analyze response trends with the Summary dashboard.Some readersHow to generate a unique ID for each new submission?
If you need a unique identifier for your form submissions, we can generate a unique ID for each submission. You have the choice between two different formats:
Auto-incremented number: the first submission will have the ID "1", the second will have the ID "2", and so on.
A unique random ID with the UUID format (with the following format: 820f1844-bd04-44a0-aa69-d7e8b77c22ce)
Here's how to use this feature:
Add a new text property in your Form
In OpnForm, open the setFew readersHow to allow respondents to edit their form submission?
This features allows your form respondents to edit their submissions at any point in time after submission.
Enabling the feature
Log into OpnForm and enter your form's editor:
Click on "Settings" from the top of the page then Select "Submission Settings" on the left side.
Toggle the "Editable submissions" button on and click "Save changes".
![](https://storage.crisp.cFew readersHow to create an OpnForm Template?
Save Time with Templates! 🚀
Creating templates makes your workflow smoother, faster, and more efficient—no need to start from scratch every time! Here’s how to do it:
Create your form – Design it just the way you need.
Save or publish – Once done, go to your form page in your account.
Click the three dots – You’ll find this on the right side of your form.
Select "Create Template" – Instantly save it as a reusable template.
![](https://storage.crisp.chat/usersFew readersHow to pre-fill a date field with today's date?
Here's how to pre-fill a date field with today's date:
Make sure you have a date field in your form
On the form creation/update page, in the fields list, click the blue cog of the "Date" type column
In the settings modal, check the "Date with time" option
.
Find the "Disabled countries" section andFew readersHow to allow respondents to re-submit my form?
Sometimes it can be useful to allow form respondents to submit your form multiple times.
To enable this behavior, in the form editor, click on "Settings" from the top left of the page then Select "Submission Settings" on the left side.
make sure to enable "Re-fillable form
".
![](https://storage.crisp.chat/users/helpdesk/website/-/1/b/5/b/1b5b982fc3df6500/chromewaejcexvyy_1Few readersHow do I add and manage tags?
Tags are very useful for organizing your forms. Here's how to work with them in OpnForm.
Log into OpnForm and enter your form's editor:
Click on "Settings" from the top of the page then Select "General" on the left side, then locate Tags
You can use the drop-down to select a tag if you have created it before. If not just type a name for your tag and then click "create [tag name]."
How do I use my own domain?
DomainPopular🧠 How do I add logic to my form?
Form logic lets you create smart, dynamic forms that react based on user input.
With OpnForm, every field can have its own logic rules to show, hide, require, or make optional based on specific conditions.
⚙️ Available Logic Actions
You can trigger four types of actions when conditions are met:
✅ Make field required
🚫 Make field optional
👀 Show field (if currently hidden)
🙈 Hide field (if currently visible)
✨ How to Set Up Logic for a Field
OpenPopularHow to trigger some code on form submission?
Sometimes it can be useful to run some custom code whenever a form gets submitted. Some example use cases:
Redirect after submission to a certain page, with some custom URL parameters
Track a submission event with an analytics tool
And more
On every form submission, our application "post a message" that you can use to trigger some custom code. The emitted message looks like this:PopularSetting up a CNAME DNS
CNAME, DomainPopularHow to use URL form pre-fill?
You can pre-fill your forms dynamically by passing some parameters to your form URL. This can be useful for instance, when sending out forms via email to pre-fill the name and email of the person you are sending it to.
To pre-fill your form via URL parameters:
Go to your form edition page (the form must already be created)
Click on the 'Share" tab located on the left side of the screen
Click the Url form pre-fill button
 and are inside the editor.
All you have to do is:
Locate your "Form structure" section and click the "Add Block" button.
Select "Signature input" as the type of field/block that you want to add.
| Once you are done customizing don't forget to click "publishFew readersHow to protect my form with a password?
By default anyone knowing your form URL can answer your form. If your form contains sensitive information, or if you just want to restrict submission you can add a password. Here's how to proceed:
Open the form editor (create a new form or update an existing one)
Click on "Settings" from the top left of the page then Select "Security & Access" on the left side.
, and fill the password fill
Save your form and you're done!
![](https://storage.crisp.chat/users/helpdesk/website/-/1/Few readersHow to use mentions? Use Submission Data in redirect URLs, emails, integrations and more
Want to dynamically insert submission data into your redirect URL, email notifications, or integrations?
Here's how:
Click the @ Symbol: Locate and click on the @ symbol in the desired field.
Select Your Data: A pop up menu will appear, displaying the available submission data.
Choose and Insert: Select the specific data you want to include, and click "Insert."
![](https://storage.crisp.chat/usersFew readersHow to track the source of your OpnForm submissions
Here's how to track the source of your form respondents by using the URL form pre-fill feature.
Once you have created a form, you can achieve this by:
Creating a new text block on your form, setting it up as "hidden", naming it (for example "Source") and saving your changes.
From the "Your Forms" menu, click on yourFew readersHow do I add custom SEO settings to my form's URL preview?
How to Customize Your Form's URL Preview in OpnForm
| This feature is only available for Pro users
You can customize your form's title, description, and thumbnail image (also known as og:image, recommended size: 1200 x 630) so that your form looks great when shared on social platforms.
Steps:
Log into OpnForm and enter your form's editor:
IFew readersHow to customize the favicon?
How to custom faviconFew readersCan I share my form using a QR code?
You can easily share your OpnForm with the world using a QR code. Here's how.
Log into OpnForm
Find the form you want to edit, and click on it.
From your form's menu - click the "share" tab and you'll find the QR code options.
You can:
Scan the code to open the form
Right click the image to copy the it
Print itFew readersHow to Add a Barcode Input Field in OpnForm?
Adding a barcode input field to your form is easy with OpnForm. Here’s how you can do it:
Step 1: Open the Form Editor
Go to the form you want to edit or create a new form from your dashboard.
Step 2: Add a New Block
Locate the "Add Block" button on the left-hand side of the editor.
Click it to open a list of input types and features on the right-hand side.
Step 3: Choose the Barcode Reader
Search for or scroll down to find the "Barcode Reader" option.
ClickFew readersHow to Mask or Hide Field Entries for Privacy? - Password field
How to mask or hide field entries?Few readersHow to Collect Submitter IP Addresses in Your Form?
Learn how to enable IP address collection in NoteForms to improve form security and track unique submissions. Follow this quick step-by-step guide to activate hidden IP tracking under advanced submission settings. Perfect for preventing spam and gaining valuable submission insights.Few readers📲 How to Add a QR Code Input Field to Your Form?
# 📲 How to Add a QR Code Input Field to Your FormFew readers🤖 How to Use AI to Add Questions to Your Form (OpnForm)?
🤖 How to Use AI to Add Questions to Your Form (OpnForm)?Few readersHow to Prevent Duplicate Submissions in OpnForm Using “Exists in Submissions” Validation?
“Learn how to prevent duplicate submissions in OpnForm using the expanded ‘Exists in Submissions’ validation. Apply to almost all field types and keep your form data clean and reliable.”Few readersHow to Generate PDFs from Form Submissions?
Create professional, customized PDF documents from your OpnForm submissions. This guide shows you how to design PDF templates, map form fields, and instantly download structured PDFs for each submission.Few readersHow to Enable Calculated Values and Answer Piping in Forms?
Learn how to enable calculated values and answer piping in your form using variables and formulas. Automatically compute results and reuse them in email notifications and other integrations after form submission.Few readersHow to Add a PDF Download Button for Respondents After Form Submission?
Enable the PDF Download Button in OpnForm to allow respondents to download a PDF copy of their form submission after successfully submitting the form. Learn how to set it up in a few simple steps.Few readersHow to Restore a Previous Form Version?
Learn how to restore a previous form version using Version History. Recover deleted content, undo unwanted changes, and revert your form to an earlier version in just a few clicks.Few readersHow to Send a PDF by Email After Form Submission?
Learn how to automatically send PDF files by email after a form submission. Attach PDF templates to email notifications and deliver submission records, receipts, contracts, and confirmations directly to recipients.Few readersHow to Enable Google Analytics 4 (GA4), Google Tag Manager (GTM), and Meta Pixel Tracking?
Learn how to enable Google Analytics 4 (GA4), Google Tag Manager (GTM), and Meta Pixel tracking on your forms. This step-by-step guide shows how to connect your tracking IDs, measure form views and submissions, monitor conversions, and gain valuable insights into user behavior for better marketing and business decisions.Few readers
Design and customization
How do I add custom code to my form?
Add custom code to your form
Inject your own HTML/JavaScript into your form. Code is injected into the page’s head and runs on the public form page.
Requirements
Pro plan
Your form needs to be using a Custom domain
Where your code runs
Code executes on the public form page only.
It won’t run in the editor; open the public form URL to preview.
Add Custom Code
Open your form. Click edit to open the Form editor.
Go to Settings → Custom Code.
Paste your HTML/PopularHow can add multiple pages to my form?
Curious to see how multi-pages forms look like?
Create a new form
Select a table
In the form editor, click "Add Block" blue button
In the modal, select "Page Break", give it a name and confirm.
Just move the Page Break where you waFew readersHow do I remove the OpnForm Branding?
On every form there is a "Power by OpnForm" text. If you don't like it, you can remove it.
To do so, open your form in the form editor, and in the "Design" section toggle the "Remove Branding" button on.
| This feature is available for Pro users only.Few readersHow to Change Your Form’s Color Mode and Theme in OpnForm?
Want your form to match your brand—or just your vibe? 🌞🌙
OpnForm lets you customize both the color mode and the visual theme of your form, so it looks great for every user.
Change the Color Mode (Light, Dark, or Auto)
Color mode controls how your form handles light and dark appearance.
Available color modes:
Light – a bright and clean look
Dark – a modern, darker tone
Auto – automatically adapts to the viewer’s device settings
How to change it:
Log in to OpnForm and open the foFew readersHow do I add images to my form?
If you need to add images in your form (other than the logo or the cover), you can use our image custom block. Here's how to proceed:
Log into OpnForm and create a new form or enter your existing form's editor:
Locate the "Form structure" section and click "Add block":
Select the image block option on the right-side panel:
![](https://storage.crisp.chat/users/helpdesk/website/1b5b98Few readersHow to use the progress bar?
By following these steps, you will be able to add a progress bar to your form, allowing users to track their progress as they fill out the form.
Log in to your account.
Navigate to the "Forms" section.
Choose the desired form where you want to add a progress bar.
Click on "Design" on the top left of the page then look for "Show progress bar" on the left side of the screen.
Follow this short guide to add new blocks exactly where you want them and not at the bottom (default).
If you want to add a new block to your form by clicking here:
... The block will be added at the bottom of your form structure by default.
This is irrelevant if you have just a few blocks. You can simply hover over the block and drag it up on your list:
. That will show the field settings a a right-side panel.
Check the "multi-lines input" on your field settings and thFew readersHow to create multiple lines inputs?
By default all text inputs are simple 1-line inputs. If needed, you can transform them into multiple lines input. Here's how to proceed:
Open the form editor
Open the settings for your text input
In the Text Options, make sure to enable "Multi-lines input"
![](https://storage.crisp.chat/users/helpdesk/website/908c288f9f73f000/816f8abc-ddcb-43aa-a4fb-5cea5cFew readersHow to put multiple inputs on the same line?
You can put up to 4 inputs on the same line. To do so, you just need to adjust the width of your different inputs.
To arrange your form you can give your different inputs different widths, choosing from:
Full width
1/2 of the full form width
1/3 of the full form width
1/4 of the full form width
2/3 of the full form width
3/4 of the full form width
To change the width of an input, just open the settings of this field by clicking the blue cog next to the field iFew readersHow do I change the color of my form elements?
|| This feature is only available to Pro users.
Do this to change the default colors of your form elements.
Log into OpnForm and enter your form's editor:
Click on "Design" from the top of the page
and change the colors on the "Color: (for buttons & inputs border)" menu.
|| You have a few optiFew readersHow to Enable or Disable Auto Focus on the First Field?
How to Enable or Disable Auto Focus on the First Field?Few readersHow do I enable the "Confetti" effect on my form?
Forms can be fun. You can enable a "Confetti" effect on your form to create excitement on your users! 🎉
If enabled, this graphic effect will be shown upon successful form submission.
Log into OpnForm and enter your form's editor:
Click on "Design" at the top left of the page. Toggle the confetti button on, save changes, and see the magic take place in your form! ❤️Few readersHow can I change the theme of my form?
We have several form themes available. Themes affect inputs (as well as labels and help texts) and buttons.
Changing your form theme is quick and easy. In the form editor, click on "Design" at the top of the page then look for "Form Theme" at the left side, and pick one from the list. You can instantly preview the result on your form.
Feel free to reach out if you have a theme suggFew readersHow to Format Your Form from Right to Left?
Using our Right-to-Left Layout feature makes it easy to create forms with a right-to-left orientation. This is especially beneficial for languages that are read from right to left, such as Arabic, Hebrew, Persian (Farsi), Urdu, Yiddish, Syriac, Thaana, and others.
To set your form to a right-to-left layout, follow these steps:
Click on the Design tab.
Toggle on the Right-to-Left Layout option from the left side.
Please refer to the screenshot below for further guidance.
![](hFew readersHow to Add a Rich Text Field Input?
A rich text field input lets users format their text with features like bold, italics, underlining, links, and lists. It’s like a mini text editor, perfect for creating clear and engaging content.
Example of Styled Content:
Bold Text
Italicized Text
Hyperlinks
Bulleted or Numbered Lists
Steps to Add a Rich Text Field:
Click "Add Block" on the left side of the screeFew readersHow to Customize Fonts or use Google Fonts in OpnForm?
How to Customize Fonts in NoteFormsFew readersHow to Resize the Sidebar and Use Full Screen Mode in OpnForm ?
How to Resize the Sidebar, Use Full Screen Mode, and Duplicate Fields in OpnFormFew readersHow to Add a Video Block in Your Notion Form?
Learn how to add a video block to your Notion form in just a few simple steps. Enhance your forms by embedding YouTube, Vimeo, or Loom videos directly, making them more interactive, engaging, and user-friendly. Perfect for tutorials, instructions, or adding visual context to your forms. Follow our easy guide and start creating Notion forms with video content today!Few readers✅ How to Update the Success Page Message?
Update the success messageFew readersHow to Randomize Form Options in OpnForm?
Discover how to randomize form options in OpnForm to improve survey fairness, accuracy, and response quality.Few readersHow to Customize Email Notification Appearance?
What it is
The Email Appearance feature lets you brand your OpnForm email notifications with your own logo, fonts, and colors. Instead of sending generic-looking automated emails, you can make every notification match your company or team identity.
When to use it
Agencies & white-label users: Send emails that look like they came from your client's brand, not OpnForm.
Professional teams: Maintain brand consistency across all customer touchpoints, including form notifications.
EventFew readersHow to Add Images to Select and Multi-Select Fields?
Learn how to add images to Select and Multi-Select fields in your form. Display visual options with customizable image sizes to create more engaging, user-friendly forms and improve the response experience.Few readers
Setting limits and deadline
Forms Settings and Setup
🔗 How to Change Your Form URL on OpnForm
Want to update your form’s link to something more personalized or secure? OpnForm makes it easy to regenerate your form URL anytime — whether you want a cleaner, human-readable link or a randomly generated one for privacy.
✨ Two URL Options:
Human-readable URL: We generate the link based on your form’s title — great for sharing and branding.
Random URL (UUID): We generate a secure, random ID — ideal for private or sensitive forms.
✅ Steps to Change Your Form URL:
Log in and open the form youSome readersHow to allow multiple files upload with a single file input?
You can use file upload inputs to let your respondents upload files in your forms. By default, only 1 file per input can be uploaded, but you can also decide to allow multiple file uploads in a single input. Here’s how to do it:
In the form editor, click the blue cog next to your file input field
Enable the multiple file option
?
The default time format uses the 24 hours format. You can change this to use the am/pm 12 hours format. Here's how:
Open the form editor
Open the input settings for your date field
In the date options section, enable the am/pm 12 hours format option
Save your form
|Few readersHow to enable uploads using a camera?
To edit a form in your account, follow these steps:
Log in to your account.
Navigate to your forms.
Find and click on the form that you want to edit.
Once on the form page, click on the "Edit Form" option.
On the left side, you will see a list of form input blocks. Select the "File Input" block.
Click on the settings icon for the "File Input" block.
On the settings menu,Few readersHow do I add a phone input field to my form?
Once that you've created your form (from a template, simple contact form, or using AI) and are inside the editor.
All you have to do is:
Locate your "Form structure" section and click the "Add Block" button.
Select "Phone input" as the type of field/block that you want to add.
That will add the block to your form and you'll be able to customize the field options as needed.
![](https://storaFew readersHow to Add a Matrix Input Field?
To add a matrix input field to your form:
Click "Add Block".
Select "Matrix Input" from the left-hand side menu.
What is a Matrix Input Field?
A matrix input field is a versatile tool for collecting structured data in a tabular format. It's ideal for surveys, questionnaires, and other forms whereFew readers🏷️ How to Add a Form Title in OpnForm
In OpnForm, the form title is hidden by default to keep your design clean and minimal.
If you’d like to display a title or heading, you can easily do so by adding a text block.
👉 Steps to Add a Form Title:
Open your form and go to the Edit Form page.
Click Add Block in the upper left.
From the right-side menu, choose Text Block under Layout Blocks.
Once added, drag the text block to the top — this becomes your form title.
.
Go ahead and mark the "hide field name" option. Repeat for as many fields as needed. Save your changes.
.
Inside thFew readersHow do I delete a field?
You can easily delete your OpnForm fields following this guide.
When you are inside your form editor, simply find the "Form structure" section on the left-side panel, and click the settings icon.
Click on the 3 dots icon on the upper left side.
Select "Remove"Few readersHow can I include time in my date field?
How to add timeFew readersHow can I add a slider?
Slider, NumberFew readers✅ How to Set a Minimum and Maximum Number of Selections in OpnForm?
✅ How to Set a Minimum and Maximum Number of Selections in OpnForm?Few readersHow to Enable Start and End Date in the Date Input Field in OpnForm?
How to Enable Start and End Date in the Date Input Field in OpnForm?Few readersHow to Duplicate Fields in OpnForm?
How to Duplicate Fields in OpnForm?Few readersHow to Clear Empty Fields When Users Update an OpnForm Submission
Learn how to automatically clear empty fields when users update their OpnForm submissions. Keep your data clean and accurate by enabling the Clear Empty Fields on Update option whenever Update Record is turned onFew readers